Privacy Policy

BBYO UK - Privacy Policy

The privacy and security of your personal information is important to us at BBYO UK & Ireland.

This privacy policy sets out how BBYO processes personal data (that is, information by which an individual can be identified) collected by us in the course of our lawful activities, in accordance with the Data Protection Act 2018, the General Data Protection Regulation and any subsequent legislation (‘Data Protections laws’). This policy has been put in place to protect your rights under the Data Protection laws, and it is important that you understand what we will do with your data and are happy with this. If you want to discuss any matter relating to how your data is used, please call us on 020 8202 6698 or email us at office@bbyo.org.uk or write to us at 14 The Broadway, Stanmore, HA7 4DW. We may be required in certain instances to ask that your request for information be submitted in writing.

References to the processing of information includes the collection, use, storage and protection of data. BBYO is the ‘data controller’ for the purposes of this policy, and the policy extends to its staff, trustees, volunteers and anyone else processing data on our behalf from time to time.

BBYO is committed to ensuring that your privacy is protected. Any personal data collected by us will only be processed in accordance with this privacy policy. We are committed to ensuring that the privacy and security of data about everyone we engage with is protected. Children of any age have the same rights over the data processed about them, although their ability to understand and to exercise these rights may vary depending on their age and capacity. We therefore ask family members to understand that our obligations are to every individual data subject separately, and to work with us accordingly. References in this policy to ‘you’ include reference to those under the age of 16 years on behalf of whom consent may have been obtained, where necessary, from someone legally responsible for them.

Organisations are permitted to process data if they have a legal basis for doing so. BBYO processes data on the basis that:

Express and informed consent has been given by the person whose data is being processed; and/or

BBYO has a legitimate interest in processing data; and/or

It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or

There is a legal obligation on BBYO to process data.

Where BBYO is relying on solely consent as the basis for processing data, we are required to obtain your explicit consent (or that of a legally responsible person for those under 16 years of age) and you can modify or withdraw this consent at any time by notifying us in writing, although this may affect the extent to which BBYO is able to provide services to or interact with you in future.

BBYO may change this policy from time to time and any such changes will be published on our website. Notwithstanding any change to this policy, we will continue to process your personal data in accordance with your rights and our obligations in law.

This policy is effective from 30 April 2018.

What data do we collect?
We collect the data necessary for BBYO to pursue its charitable objectives, including but not limited to the advancement of Jewish education, leadership, training and the understanding of Judaism among Jewish teenagers and young people according to the tenets of the Jewish faith and, in that connection, running events, activities and tours in the UK, Republic of Ireland and overseas, such as In Israel, fundraising and marketing, keeping our supporters informed of our work and the effective running of BBYO through its professional staff, trustees and volunteers.Data collected and processed may include, but not be limited to:

Names and contact information such as telephone numbers, email and postal addresses

Such other information as may be required to run activities, events and tours, such as medical information, dietary requirements and photographs and information necessary to ensure that services are delivered to participants, vulnerable persons are safeguarded and those legally responsible for minors are kept suitably informed

Records and preferences for staff, volunteers, donor and event and programme participants and those legally responsible for them including, where necessary, bank or payment details in order to process payments to or from such persons and information about their tax status for the collection of Gift Aid or the payment of remuneration

Such other information that is relevant and necessary for BBYO to carry out its activities, charitable purposes and legal obligations.

Such information may be collected when you provide it directly to us or submit it through our website, when subscribing for a service, registering for an event or programme, making a donation, contacting us for information or otherwise.

What we do with the data we process?
BBYO uses the data collected to maintain accurate internal records of our engagement with supporters, volunteers, staff and others. These records facilitate our programmes and activities run in accordance with our charitable objects and the ways in which we raise funds and awareness about our work through campaigns and events. Data may be processed and viewed by the relevant staff, trustees and volunteers in the course of BBYO’s activities (all of whom work in accordance with this privacy policy) and will be retained only for as long as is reasonable and permissible in law. If you are participating in one of our overseas programmes we may need to share your data with our staff or trusted partners, including Israel Experience and the United Jewish Israel Appeal, both within and outside of the European Economic Area, but will only do so in accordance with this policy and once we are satisfied that your data will be kept private and secure to the same standard as we demand of our staff and partners in this country.

We may use your personal information to send you information about BBYO and matters relating to BBYO’s activities and campaigns which we think may be of interest to you.

In addition to those circumstances mentioned above, we will only share data with trusted third parties where necessary for us to communicate with you (such as mailing companies for postal communications or through online platforms for email campaigns or newsletters), to process payments (including through online payments platforms such as JustGiving and PayPal) from or to you, to run events or other activities, and only once we are satisfied that any such use of data will accord with our privacy policy. We will not sell or share your personal information with any other charities, businesses or marketing companies without your explicit consent except as stated above.

You, as the data subject, may request deletion of your data at any time in writing, subject to any overriding legal requirement for its retention, such as the need, where appropriate, to retain Gift Aid records for Her Majesty’s Revenue and Customs or to prevent the commission of or assist in the investigation of an actual or suspected criminal offence or for the purpose of safeguarding a vulnerable person. We may keep certain data on a ‘suppression list’ so we know not to contact you or process your data in future until further notice.

Your rights in relation to your personal data
You may request details of personal information which we hold about you. Any such request must be submitted in writing and we reserve the right to seek verification of the identity of persons making such requests before we respond. A small fee may be payable if an information request is particularly onerous.

You may choose to restrict the collection or use of your personal information, but this may impact or limit the way in which BBYO is able to interact with you. You may, at any time, change your mind about what information we hold about you, or if we continue to hold it at all, subject to any legal obligation on BBYO to retain data and as stated above.

You are responsible for the accuracy of data you have provided to BBYO. If you believe that any information we are holding on you is incorrect or incomplete, please write to us as soon as possible. We will promptly correct any information found to be incorrect.

In the unlikely event that there is any kind of a breach of our duties and obligations under this policy or the Data Protections laws, we will take immediate steps to isolate and rectify the problem.  Should the breach be serious one (where there is a risk of, for example, discrimination, damage to reputation, financial loss or loss of confidential information) we have a duty to report that matter to the individuals affected and to the Office of the Information Commissioner.  

You can obtain further information about Data Protection and privacy laws and your rights by visiting the Information Commissioner’s website at: https://ico.org.uk/for-thepublic.

Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure,we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the data we process. Persons processing data on behalf of BBYO do so in accordance with this policy and on the basis that BBYO is satisfied that they can and will adhere to our high standards for data protection and security.

The transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping the password you use for accessing our website (if applicable) confidential; we will not ask you for your password (except when you log in to our website).

Web browsing and cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

We may also collect an store information about your browsing device, including, where available, your IP address, operating system and browser type, together with certain anonymous statistical data about your browsing activities and patterns which does not contain any personal data.

Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.